Zivo answers your phone, books the job, and keeps every client’s story in one place you own — a real receptionist and a custom CRM, working from the same brain.
A discovery call where we walk through how you actually work — every app, spreadsheet, sticky note, and thing you keep in your head.
Your CRM is designed around your services, your clients, your words. The features you need — and none of the clutter you don’t.
Delivered and set up on your devices, with a walkthrough. You own it — no subscriptions, no per-seat fees, no software tax.
Everything that used to live in a notebook — plus a front desk that actually answers. Every build blends the two; these are the pieces we mix, match, and tailor to you.
Contacts, history, and preferences — tagged the way you think: VIPs, allergies, whatever matters in your business.
We flag who’s due for a rebook or a review ask. Message prefilled, recipient set — you just hit send from your phone.
People who inquired but haven’t booked yet, with follow-up tracking — the gap almost no booking platform covers.
Searchable, tagged photos. Pull up a before/after in seconds instead of scrolling your camera roll for ten minutes.
Log revenue per client and service, see your month at a glance. Simple on purpose.
Clients request a time, you confirm with one tap. No double-booking chaos, no calendar anxiety.
Nights, weekends, mid-appointment — every call gets picked up. The AI checks your real availability and books it on the spot.
No-shows cost real money. The receptionist collects a deposit right on the call, before it ever hits your calendar.
Track who reviewed, who referred who — so loyalty and thank-yous never get forgotten.
One home for content ideas, captions, and post concepts — instead of four notes apps.
To-dos and notes, each filed under a category you choose when you write it — organized by default.
If any of this sounds familiar — probably, yes.
A client calls at 9pm wanting to book. Right now that’s a missed call. The AI picks up, checks your real availability, and books it — while you’re off the clock.
Voicemail is where bookings go to die. Every single call gets answered, so you stop losing business to a beep.
Reminders, review asks, rebooking nudges — sent automatically. You take on more clients instead of more admin.
Every call updates the same system your notes and bookings already live in. Nothing to remember, nothing to keep tidy by hand.
Most people book with whoever answers first. An instant answer — any hour — beats a “I’ll get back to you tomorrow.”
Busy season, more calls, more leads — handled without training a front desk hire or paying a receptionist’s salary.
A receptionist only works well if it knows your schedule, your clients, and your notes — that’s the CRM. And a CRM only saves you time if someone’s actually answering the phone — that’s the receptionist. Built together, the AI reads your real calendar and client history to book correctly, and every call lands right back in that client’s profile. Two separate tools would mean re-entering everything twice.
Your custom CRM and your AI receptionist, bundled together — every feature included, nothing metered.
Built around your business, with concierge support whenever you need a fix or a tweak.
Book a callA chat assistant inside your CRM — trained on your client history, services, and notes, so you (or your team) can just ask instead of digging.
Your request lands straight in my dashboard the moment you send it. Pick what works, add any notes, and I’ll follow up to lock it in.
Because a custom system needs a real person behind it. Your plan covers hosting, fast bug fixes, and tweaks or new features as your business changes — you’re hiring an ongoing partner, not just buying code once. Cancel anytime, and your data exports with you.
That’s exactly what we fix. We fold the jobs of those scattered apps into one system built around your workflow, so you stop shuffling between five tabs to answer one client question.
Most Essentials builds are delivered within two weeks of the discovery call. Signature builds typically take three to four.
Yes — that’s the point of custom. Start with what you need now, add a gallery, pipeline, or booking form whenever you’re ready.
You do. It’s your business’s data and you can export it anytime — even if you cancel. With concierge I can hop in to fix or add things when you ask, but it always stays yours.
A 20-minute call. Tell us how your business runs — we’ll tell you exactly what we’d build.
Book a call